1. Introduction

Dolly Party Delight Events Ltd, established in 2012, is a premier event planning and management company dedicated to creating unforgettable experiences. We specialize in bespoke event design and execution, bringing clients’ visions to life with creativity and precision. Our services include weddings, corporate galas, birthday celebrations, proposals, and baby christenings.

2. Purpose

This Supplier and Vendor Policy outlines the standards and procedures for selecting, managing, and collaborating with suppliers and vendors to ensure quality, reliability, and ethical practices in all our operations.

3. Scope

This policy applies to all suppliers and vendors engaged by Dolly Party Delight Events Ltd, including those providing goods, services, and subcontracted activities.

4. Supplier and Vendor Selection

We select suppliers and vendors based on the following criteria:

            •           Quality: Provision of high-quality products and services that meet our standards.

            •           Reliability: Demonstrated ability to deliver on time and fulfill commitments.

            •           Cost-effectiveness: Competitive pricing aligned with market rates.

            •           Ethical Practices: Adherence to ethical business practices, including labor standards and environmental responsibility.

            •           Compliance: Conformity with all applicable laws, regulations, and industry standards.

5. Contractual Agreements

All engagements with suppliers and vendors will be formalized through written contracts detailing:

            •           Scope of Work: Clear description of goods or services to be provided.

            •           Pricing and Payment Terms: Agreed-upon costs and payment schedules.

            •           Delivery Schedules: Timelines for deliverables and milestones.

            •           Confidentiality: Obligations regarding the protection of sensitive information.

            •           Termination Clauses: Conditions under which the contract may be terminated by either party.

6. Performance Monitoring

We will regularly assess supplier and vendor performance through:

            •           Quality Audits: Evaluations to ensure products and services meet our standards.

            •           Timeliness Reviews: Monitoring adherence to delivery schedules.

            •           Feedback Mechanisms: Collecting input from internal stakeholders regarding supplier performance.

7. Ethical and Legal Compliance

Suppliers and vendors are expected to:

            •           Labor Practices: Uphold fair labor practices, including non-discrimination and prohibition of child labor.

            •           Environmental Responsibility: Adopt sustainable practices and minimize environmental impact.

            •           Anti-Corruption: Avoid any form of corruption, bribery, or unethical inducement.

8. Health and Safety

Suppliers and vendors must comply with all relevant health and safety regulations to ensure the well-being of all parties involved.

9. Confidentiality

All proprietary information shared with suppliers and vendors must be kept confidential and used solely for the purposes specified in the contractual agreement.

10. Dispute Resolution

Any disputes arising will be addressed promptly through amicable negotiations. If unresolved, formal dispute resolution mechanisms outlined in the contract will be followed.

11. Policy Review

This policy will be reviewed annually to ensure its relevance and effectiveness.

12. Approval

This Supplier and Vendor Policy is approved and endorsed by the Managing Director of Dolly Party Delight Events Ltd.

Signed:

[Managing Director’s Name]

Managing Director

Date: [Date]